Friday, June 6, 2014

Is Change the Main Purpose of Every Project

Change is the vehicle, not the purpose of doing a project.

Though change is the only constant, and even the speed of change is accelerated. The question is: Would a change always be necessary? Is change the main purpose of every project? Has the preliminary evaluation of "the process" already been made? If not, wouldn't that be akin to a change looking for a reason?

Projects are not done for the sake of a change, but because a change is required: We don't design and execute projects for the sake of change. Why is a change required? In business, it is to gain increased productivity or to remain competitive or to meet a new customer requirement or to increase the top line growth or to decrease expense...meaning change from what was to something new. We work with the creation, implementation, and revision of strategies, policies, programs and projects, processes, mergers, alliances, partnerships, outsourcing contracts,... some amount of change is essential in all of them.

Change is the vehicle, not the purpose of doing a project: Change in and of itself is never the reason. Each project will no doubt have an element, process, procedure, associate motivation, win/win requirement, etc., that will require alteration (change), but that does not require the project manager to have change as a primary goal. The true business goals are always related to business growth, customer satisfaction or cost optimization, and then measure twice cut once, know how to measure, monitor and communicate the results of various projects across the enterprise so that all teams can contribute to the process improvement.

Change comes in two forms; good change (improvement) or bad change (deterioration): The good change can drive business growth, and the bad change will deteriorate the business development. Every project is a tool to implement the requirements to reach that ultimate business goal. Companies will generally gather suggestions; determine which are potential opportunities, then assign teams to investigate potential growth opportunities. Project Managers, System Analysis, Financial Planners, etc. are all part of this process.

Therefore, change is the main theme of business today, but it’s not the ultimate business goals or the mighty destination of the organization. And businesses have to groom the change management capability, but not for its own sake, but for achieving business agility and improving business maturity.


Tag: PM201A51. Let me share all of you about #5 Tips for Project Management Success,, I hope you enjoy it

1. Plan your day using time management techniques

As a project manager, time management skills are essential because you are dealing with a wide range of tasks that demand a quick turnaround time. Planning your day will go a long way in keeping you organized and increasing your productivity. Assist your task planning by using project management software which helps you track the work of you and your team.

If you are not very tech savvy, a simple to-do list can also be a great organizational tool. Prioritize your most important tasks by putting them at the top of the list and less important ones at the bottom. Having a visual plan of your daily tasks helps to keep you on track and aware of time.

Related post: Free ebook 104 secrets to become a great project manager

2. Include stakeholders in important project conversations

While you will have plenty of responsibilities regarding the project, don’t neglect your clients.

Good communication is essential is keeping both parties informed of project progression, curtailing scope creep, and apprised of changing requirements. Some clients may have different expectations when it comes to communication, so make sure to establish the frequency and type of communication (like emails, phone calls, and face-to-face conversations) at the beginning of your project.

Establishing communication expectations early helps alleviate stakeholder uncertainty about communication frequency and delivery.

3. Regularly communicate with your team

Daily team communication helps keep misunderstandings and unclear requirements under control. Keeping your team informed in every step of the project is essential to project management success.

For example, a study published by Procedia Technology found that good communication skills were the cornerstone of project management. The study examined over 300 “construction project managers, architects, construction managers, engineers and quantity surveyors” and their successes and failures on various construction projects.

4. Anticipate project setbacks

Even the best-laid plans often go awry.

Remember that even with a high amount of planning and attention to detail, your project may still encounter some challenges. Pay attention to complaints from stakeholders or colleagues, and other warning signs, like a missed deadline or cost overrun, that there may be a problem.

Preventing a crisis will keep your project running smoothly, save you a lot of time, and keep you, your team, and your stakeholders confident in progressing with the project.

Unfortunately not every complication can be avoided. Crisis management skills are essential for dealing with the unexpected. Project managers need to be flexible and pragmatic. Improvise and make sharp decisions when needed.

Related post: 92 free project management templates

5. Stay focused on the details

A common problem project managers encounter is having the project aims not aligned with the organization’s objectives. A great project manager will strategize a plan for the project to lead back to the overall success of the business.

Know your project’s scope by heart and avoid wandering outside of the project’s requirements. It’s too easy to get lost in minor details and forget what your focus is, so a well-planned project scope is essential for success.

And final, you should use KPI to measure effectiveness of the project, here are full list: 76 project management KPIs

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