Wednesday, January 20, 2021

Art & Science of Information Management System

The art and science of information management are to optimize its usage, refine information into customer insight and business foresight, to achieve its business value and improve organizational maturity.

Information is growing exponentially, and it does not live alone but permeates everywhere in the businesses. Information potential directly impacts the business's potential for the organization. Real information systems are business oriented and people centric. Information Architecture is a structural design technique of the various shared environments, for how the information could be organized to make it searchable and usable, as well as how these data interrelationships make sense to users. 

A fine-tuned information architecture covers management and accomplishment holistically via information management lenses. It has the visual ability to “see” information and express them in visual terms via interactive ways.

A powerful information management system enables companies to integrate the critical components of a smart platform, which is “open,” allowing information exchange and participant involvement: Information and knowledge do not stand still, it has to flow into the company, flow out of it, flow to customers in terms of products or services delivery. Information Systems are purposeful and functional. It is logically independent of technology - in the context of information defined by information flows and stores, which are logically independent of technology although commonly implemented with technology. The key point is to break down silos and ensure the information flows frictionlessly.

In reality, information/knowledge management in many organizations are too hierarchical, too centralized for moving with faster speed. Therefore, more attention needs to be placed on the conditions that allow information to flow and generate value rather than try to manipulate or control information. Technically, It involves assigning responsibility for information management within the organization, building an information hub for both maintaining and improving information flow, with the goal to improve decision effectiveness and idea generation.

Information Management systems have potential to improve the quality of people management: Many businesses spend so much time and energy collecting data for that "just in case" scenario, without unlocking the full potential of information. Sometimes when the systems are broken, outdated or have severe defects, it stifles change, decreases productivity, effectiveness, and efficiency either individually or collectively. Information is not for its own sake, people are an important element to either manage information or use information to achieve their goals. This is particularly true because digital is the age of people-centricity.

Information system has the potential to improve people management because it brings workplace transparency, enforcing workforce analysis, and improving performance management effectiveness. That would mean you must take care of both Information and People. A healthy information management cycle helps to optimize the usage of information and refine information into knowledge and business insight, figure out a way to improve people driven processes or change the mechanism, for ensuring the right people are put in the right position to solve right problems timely, and strategies, projects, organizations, people, etc, work in harmony.

Achieving information system synchronization by ensuring data quality and establishing strong information governance: Data can be accurate, consistent, timely, but data can also be shared among many different business groups. Data Quality doesn't mean you pursue the perfect data, but the good enough data being transformed into useful information. In order not to miss opportunities, the information view helps the business grow and prevent risks. In practice, the organizational data environment is often fraught with inconsistency, redundancy, multiple, sometimes overlapping knowledge platforms. Thus, an effective information governance discipline improves business quality and streamline information fluency.

Information can be transformed, aggregated, derived for various business needs, each business party captures it with possibly their own views on what the expected definition and quality of the data should be. You can walk through all the various dimensions of data quality such as accuracy, consistency, clarity, etc, but business context is indeed a very important perspective. If you draw a boundary that encompasses all people that could or want to access information, then you'd need to keep enforcing GRC. Information savvy organizations are continuously open to new information from the dynamic business environment and are able to circulate information within the system seamlessly and respond to changes continuously.

Information Management helps to optimize various business management directly or indirectly related to long-term revenue and accelerate business transformation. The art and science of information management are to optimize its usage, refine information into customer insight and business foresight, to achieve its business value and improve organizational maturity.


I appreciate you giving such valuable and timely information on the information management service . I would also recommend ZircoDATA for information management services because they are a leading document and record management company.

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